Automatic Collection of Certain Information
The City of Urbana (“City”) will not retain personally identifiable information which may be collected from visitors who simply browse this site or who download information from it. While the web servers maintain logs of user activity to help manage the web site, information stored in these logs or in cookies does not identify you personally. The logs store information such as the domain name and IP address from which you accessed the site, the type of browser and operating system you used, the date and time you accessed the site, the pages visited, and the address of the site that you linked to the City from (if you linked to the City’s web site from another web site).
The City uses this information to learn how many visitors the web page has, where they are coming from, which parts of the City’s web site are of most interest to visitors, and other facts that will help the City improve its web site and the services the City offers.
If you send personal information
Visitors who request services through this site may be required to furnish additional information in order for the City to provide the service requested. The additional information collected will be no more specific than if the visitor were requesting the service by any other means, including by telephone or an in-person visit to a City facility. If you participate in a survey, send the City an email, or submit an online form, your email address and the other information you volunteered will be collected. The City may share this information with other governmental agencies or organizations to provide the help you are requesting. The City may also use that information to help assess user needs and analyze trends. The City will not distribute or sell any information you provide to the City or allow other persons to use your information for their own personal or monetary gain or benefit.
Some information that you submit to the City through this web site may be protected by encryption technology, whereas other information may not be protected. Unless a particular web page on this site indicates that encryption technology is being used, you should not assume that information you submit through that web page will be secure. If you submit information through a web page containing visible indicators of active encryption technology, the City will take reasonable precautions to safeguard the confidentiality of such information. However, no web site can protect itself against all eventualities or efforts of other persons to unlawfully or improperly access and use the City’s website and information. Neither the City nor any of its elected or appointed officials or employees will not be held liable for any injury caused by the disclosure of your information, whether by security breach, accident, inadvertence, or any other act resulting in disclosure.
The City is governed by the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.) and the Illinois Local Records Act (50 ILCS 205/1 et seq.). The Freedom of Information Act requires that information the City receives online will be disclosed to any person making a public records request, subject to one or more exemptions from disclosure provided for in that act. Please note that only very unless the record is narrowly defined types of information (such as home addresses, electronic payment information and Social Security numbers) are exempt from disclosure as public records. The Illinois Local Records Act governs management and retention of the City’s information. If you have questions about either of these statutes, please refer to them as hereinbefore cited. For purposes of determining whether information is a public record, information sent to the City through this web site is treated the same as information sent to the City by mail or delivered in person.
Redacting Information from the City’s Website and Open Data Portal
People may request the redaction of their own personal or private information from a record on the City’s website and/or Open Data Portal. Upon such request, the City will make a reasonable effort to remove such information. However, please note that the removal of information from the City’s Website and/or Open Data Portal does not impact the fulfillment of FOIA Requests by the City. Further, such removal does not apply to Police records.
- The City posts public records in various locations online. These postings are updated automatically by extracting data from City computer systems.
- A person may request that a specific record be redacted online. This request should be sent in writing to the firstname.lastname@example.org, along with the location of the data and a clear description of what data should be redacted (e.g. street address). This does not apply to Police records, which have a separate process for Sealing and Expungement.
- As permitted by the tools used to load the data, the City will attempt to comply with redacting the record on the City’s website and Open Data Portal. Redacted records will continue to appear, but the identifying information will be obscured or removed.
- The redaction will apply to the existing record, but will not prevent future records being posted with the same information. As a result, it may be necessary to submit additional written requests to address each record.
- It is important to note that redaction of individually identifiable information form the City’s website and/or Open Data Portal will not automatically remove or obscure the same information from all areas of the City’s computer systems. For such redactions, requests must be sent to those search tools individually.